Not all suppliers are created equal. One wrong choice can cost you time, money, and reputation. That’s the risk. Verifying credentials is your best defense.
To verify a compressed sofa supplier’s credentials, check their business licenses, certifications, legal records, client references, factory audits, and regulatory compliance through both documentation and third-party sources.
This verification process protects you from scams, low-quality manufacturers, and supply chain disruption.
Is the supplier legally registered and operating?
You don’t want to wire money to a factory that doesn’t exist. That’s the danger. Start with legal proof.
Ask for the supplier’s business license, tax registration certificate, and export permits—then validate them through official Chinese databases or trade platforms.
At HSM, we provide our clients with verified Chinese business registration numbers and customs export records. Transparency builds trust.
Key Legal Documents to Request
| Document | Purpose |
|---|---|
| Business license (营业执照) | Proves legal registration in China |
| Import-export license | Required for international sales |
| Company tax ID | Verifies financial responsibility |
| Bank account certificate | Confirms payment legitimacy |
Cross-check this information on platforms like the China National Enterprise Credit Information Publicity System or third-party tools like Qichacha.
Does the supplier hold industry certifications?
Anyone can claim “ISO-certified.” That’s the lie. Certifications must be real and up to date.
Legitimate compressed sofa suppliers provide third-party certificates like ISO 9001 (quality), ISO 14001 (environmental), and testing reports such as SGS, TUV, or BV.
We maintain current ISO and SGS documentation for every sofa line. Clients can scan a QR code to confirm each certificate with the issuer.
Common and Important Certifications
| Certification | What It Verifies |
|---|---|
| ISO 9001 | Consistent quality management |
| ISO 14001 | Environmental sustainability practices |
| SGS / TUV | Independent product safety and compliance |
| OEKO-TEX | Safe textile components |
| BSCI / SEDEX | Ethical labor practices |
Ask for both digital copies and certificate numbers—then verify directly with the issuing organizations.
Can you speak with previous clients?
Glowing websites and fancy brochures mean nothing without proof. That’s the façade. Client references tell the real story.
Request a list of previous or current international clients. Then contact 2–3 of them to ask about product quality, delivery performance, and after-sales service.
When we onboard a new buyer, we connect them with long-term clients from Canada, Germany, or the US. That’s how we prove our reliability—not just say it.
Questions to Ask a Supplier’s Client
- How long have you worked with this supplier?
- Have you experienced any late deliveries or product quality issues?
- How do they handle complaints or product changes?
- Would you recommend them to another buyer?
Consistent, positive feedback from real clients is your best green light.
Has the factory passed an audit?
Nice offices don’t mean quality production. That’s the illusion. The real work happens in the factory.
Ask for third-party factory audit reports or arrange your own physical or video audit. Review processes, safety standards, and working conditions.
We welcome buyers to our factory—or connect them to third-party inspection teams. Nothing beats seeing the production line for yourself.
Factory Audit Checklist
| Factor | What to Check |
|---|---|
| Production line | Clean, organized, standardized |
| Worker safety | PPE, ventilation, emergency exits |
| Raw materials | Proper storage, labeling |
| QC processes | On-site testing, packaging, final checks |
| Working hours/labor compliance | Fair wages, legal shifts, no underage labor |
If a supplier refuses an audit or hides information—that’s a red flag.
Are they listed on trusted sourcing platforms?
Some suppliers look legitimate—but aren’t listed anywhere. That’s the clue.
Check if they are verified suppliers on Alibaba, Made-in-China, or Global Sources. Verified badges and platform reviews add another layer of safety.
HSM is a verified Gold Supplier on Alibaba with onsite check badges. We also have buyer reviews published publicly.
Platform Verifications That Matter
| Platform | Badge |
|---|---|
| Alibaba | Gold Supplier + Verified Badge |
| Made-in-China | Audited Supplier |
| Global Sources | Verified Manufacturer |
These aren’t guarantees—but they’re strong starting points when vetting new partners.
Are they compliant with your country’s import rules?
Even if the sofa looks great—it could get stuck at customs. That’s the risk.
Ask if their products meet destination market standards like CARB, TB117 (USA), REACH (EU), or UL flame testing.
We provide TB117-compliant labels and REACH test reports for our North American and European clients. You need proof, not promises.
Key Destination Market Compliance
| Region | Regulation |
|---|---|
| USA | TB117-2013, CPSIA |
| EU | REACH, RoHS |
| Canada | CCCR (Consumer Chemicals & Containers Regulations) |
| Australia | AS/NZS 4088:1996 |
Your customs broker may request these files—get them before you buy.
Conclusion
Verifying a compressed sofa supplier’s credentials isn’t extra work—it’s smart business. Always validate documents, certifications, client history, audits, and compliance before placing orders. The right checks today save thousands tomorrow.